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| About e-Monitor |
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e-Monitor in Saksham: |
Quick Links
M&E Link |
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Since its inception, Saksham has considered Monitoring & Evaluation (M&E) a crucial component of the programme, as it enables accountability, learning and effectiveness. Moreover, the GFATM, being a performance based grant, makes it legally binding on all Global Fund grantees to develop and implement a Performance Framework.
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FMS Link |
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Through the M&E system, the Saksham programme is able to collect and analyze data from partner institutions, assess progress against the stated time-bound objectives and desired outcomes. Furthermore, it is geared to consultations with NACO for collection, sharing and utilization of the national programme data. The M&E plan (guidelines for carrying out M&E activities) developed by the M&E team does not establish any parallel system, but complements and supplements the existing national M&E system. |
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The M&E Team: |
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| The M&E team at PR implements the M&E plan for Saksham with active support from the SRs and SSRs. The PR holds a supervisory role in monitoring and evaluation for the entire programme, while the SRs extend support and supervision to the SSRs. Capacity building of partner institutions has helped in making e-monitoring possible. |
e-Monitor M&E Link |
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The Modules under M&E System are: |
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Successes in M & E |
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- Saksham team shared the online system with TGF team through Webex in November 2011
- On 12th July 2011, Andreas Tamberg, Fund Portfolio Manager, South and West Asia, TGF, visited Saksham and made observations regarding Saksham's online grant programme database in an open letter to all PRs in India, "... The Global Fund welcomes the chances to access this online system with a view to improving the timeliness and accuracy of information exchange with the PR, possibly including online PU/DR submission."
- The Global Fund rated the GFATM R-7 counselling component grant as "A1".
- The programme in Phase-I is successful in delivering against set targets and has even delivered beyond expectations, (without compromising the quality of work)
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Challenges in M&E: |
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- Some partner institutes need to put in extra efforts to be on par with the others and SRs to play an important role in damage control.
- To minimise errors in data reporting and to utilize data analysis from M&E for strategizing appropriately.
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| Financial Management System: |
e-Monitor FMS Link |
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A sophisticated, user friendly financial management system integrated with the MIS, which links all 41 institutions real time, is an integral part of Saksham. The commitment is to use all its given and potential resources efficiently, responsibly, and with integrity. Saksham is accountable to NACO, GFATM, CCM, LFA and all direct and indirect stakeholders of the programme.
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In order to simplify the diversified activities for achieving the common objective, a common online accounting system, called the Financial Management System (FMS), has been developed. The Objectives of FMS are:-
1. Common Accounting Procedures & Policy across all partners.
2. Transparent Financial Information
3. Systematic & Multi Data Generation
4. Strengthening the Financial System of the Project
5. Linkage of Program Targets with Expenditure
6. A project specific accounting package
7. A simplified system of complex procedure
This FMS package is invaluable to Saksham partners as it has the following components:-
- Procurement Management System
- Asset Management System
- Inventory Management System
- Advanced Accounting System
- Multipurpose Reporting System
- Advanced Payroll System
The Financial Management Team:
The primary role of the Finance Management team is to check that the consistency between the budget and the work plan and indicators is maintained. It also provides financial reports to the funding partner and seeks periodic disbursement of grant funds. The Finance Management team has developed an FMS Users' Manual with the idea of making FMS easy, simple to understand and implement.
All partners are using the FMS for all finance and accounting purposes. |
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